Project Archivist: Job Description

The Andrew W. Mellon Foundation ("Foundation"), a non-profit organization that makes grants in five core program areas (higher education and scholarship in the humanities; arts and cultural heritage; diversity; scholarly communications; and international higher education and strategic projects), seeks a Project Archivist.  The Project Archivist will be contracted to work on a three-year temporary assignment within the Nathan Marsh Pusey Library.

Position Details

Reporting to the Foundation's librarian, the Project Archivist will be responsible for planning and carrying out a survey and appraisal of the Foundation's archival records, creating a processing plan for these records, and completing the arrangement and description of those series of records identified as a priority through the survey.  The Project Archivist also will contribute to internal initiatives to evaluate and plan for the long-term disposition of the Foundation's archives, and will assist in creating resources documenting the Foundation's history based on the archival material.


  • Survey the Foundation's records, producing an inventory, assessment, and overview of processed and unprocessed material
  • Develop a prioritized plan for processing archival holdings
  • Arrange and describe those series of records identified to be a priority
  • Assess the preservation requirements of the Foundation's archival records, and implement or make recommendations for preservation of records in analog and digital formats
  • Record archival holdings in ArchivesSpace, and create or revise finding aids
  • Work with staff to plan for ongoing archival acquisitions in coordination with the Foundation’s records retention policy and schedule
  • Create resources documenting the Foundation's history
  • Contribute to the Foundation’s internal planning initiatives regarding archival development


  • Master's degree in Library and Information Science or related field, with a concentration in archival studies
  • At least two years of professional experience arranging, processing, and describing archival records
  • Understanding of and ability to implement best practices in archival appraisal, survey, arrangement, description, and preservation
  • Knowledge of and experience applying professionally recognized standards and best practices in describing archival content, including DACS, EAD, and EAC-CPF
  • Familiarity with current approaches to and tools for managing digital content for access and preservation
  • Familiarity with the landscape of twentieth-century arts, culture, humanities, higher education, and philanthropy in the US
  • Experience using ArchivesSpace as an archival collections management tool
  • Facility with Word, Excel, Adobe Acrobat Professional, and Photoshop
  • Expertise in a range of applications, systems, and services relevant to archives, and an enthusiasm for exploring new tools
  • Excellent verbal and written communication skills, attention to detail, strong organizational and planning skills, and the ability to work independently

The Foundation is an equal opportunity employer that offers a competitive salary and excellent working conditions.

Contact Information

Qualified candidates should submit a resume, cover letter and salary requirements to:  We will consider each response carefully, but only contact those individuals we feel are most qualified for the position.