Program Associate: Job Description

The Andrew W. Mellon Foundation ("Foundation") is a not-for-profit, grantmaking organization that seeks to strengthen, promote, and, where necessary, defend the contributions of the humanities and the arts to human flourishing and to the well-being of diverse and democratic societies.  It makes grants in five core program areas (higher education and scholarship in the humanities; arts and cultural heritage; diversity; scholarly communications; and international higher education and strategic projects).  The Foundation seeks a Program Associate to support the grantmaking and grant management activities in the scholarly communications program.


The Program Associate is responsible for reviewing grant reports, monitoring and evaluating the progress of grant-funded activities, and communicating with primary investigators and financial directors at grantee institutions.  The position assists in the review and preparation of materials in the grantmaking process, and in the development of national program initiatives.  The Program Associate also contributes to various collective activities and special initiatives within the Foundation, and helps maintain an effective and collegial work environment.

Position Details

Responsibilities may include, but will not be limited to the following:

  • Carefully review grant reports and requests for modifications, extensions, and transfers and take appropriate actions
  • In accordance with departmental guidelines, and Foundation-wide policy and practice, keep grant files in the Foundation's file management system up to date and maintain their integrity
  • Conduct research in connection with current and new initiatives
  • Evaluate grants and program initiatives
  • Assist in the preparation of special reports for Trustees, Officers and Executive Staff, and Program Officers regarding program activities
  • Review proposals as needed
  • Assist program officers as needed in drafting grant recommendations
  • Participate as needed in meetings at the Foundation with current and potential grantees
  • May represent the Foundation at conferences as appropriate to the program's mission
  • Collaborate with staff in other programs as required, particularly in matters requiring SC or program evaluation expertise
  • Work with external evaluators and consultants as needed


  • Bachelor's degree is required
  • Understanding of and interest in disciplines in the humanities and the arts
  • Knowledge of libraries, archives, publishing, and/or information technology is desirable
  • 2–4 years of experience in program administration, grant management, program evaluation, or a related field
  • Strong analytical and problem solving abilities
  • Ability to analyze budget and financial reports
  • Ability to work with minimal direct supervision on multiple projects at once, while being a committed team player
  • Integrity, discretion, and attention to detail
  • Strong communication skills including writing, editing, presentation, and data visualization
  • Demonstrated computer skills, including mastery of Microsoft Office, familiarity with web-based technologies; knowledge of Fluxx, SharePoint, and database or statistical applications is desirable

Helpful attention to the need to maintain and improve the efficiency of day-to-day operations in the Foundation's offices is expected of all program staff members.  More generally, the Foundation expects of all its employees a broad awareness of events and problems in the world at large and an appreciation of its mission, in relation to that larger social context.

The Foundation is an equal opportunity employer that offers a competitive salary, outstanding benefits, and excellent working conditions.

Contact Information

Candidates should apply by submitting a thoughtful cover letter indicating their fit for the position, together with a resume at:  We will consider each response carefully, but only contact those individuals we feel are most qualified for the position.