Grant Accountant: Job Description

The Andrew W. Mellon Foundation ("Foundation") is a not-for-profit, grant making organization that seeks to strengthen, promote, and, where necessary, defend the contributions of the humanities and the arts to human flourishing and to the well-being of diverse and democratic societies. It makes grants in five core program areas (higher education and scholarship in the humanities; arts and cultural heritage; diversity; scholarly communications; and international higher education and strategic projects).  The Foundation seeks applications for an experienced accountant to assist the grants management team, which is part of the Office of the Vice President, General Counsel and Secretary.

Job Description

The Grant Accountant will work closely with grant management associates, legal staff, program staff, finance staff, and grantees to provide financial expertise and assistance with grants administration.  The Grant Accountant will report to the Grant Accounting Manager, and will provide support in a fast-paced office that will include:

  • Reviewing and monitoring grant files and grant documentation, including grant budgets, proposals, and financial and other reporting, to ensure compliance with Foundation requirements and the law
  • Assisting with the due diligence process for potential grantees
  • Assisting with structuring grant budgets and payment schedules
  • Reviewing grant payment requests, particularly for grants with matching conditions
  • Assisting with reviewing grant financial reports, particularly for international and endowment grants
  • Reviewing and advising on requests for budget modifications
  • Optimizing the grant management system, and designing and updating supplementary budget and reporting templates
  • Analyzing budget, financial, accounting, and other grant reporting, and compiling data into composite reports as needed
  • Assisting in the collection, consolidation, and maintenance of data necessary to meet reporting and evaluation requirements
  • Refining and documenting policies, processes, and procedures
  • Editing grant-related materials, including correspondence
  • Assembling board materials
  • Reviewing and coordinating work performed by internal auditors
  • Answering calls and emails as a principal liaison with the approximately 100-person Foundation staff


The successful candidates will have the following qualifications:

  • High-energy, self-starter, who can work both independently and as a collaborative member of a grants management team
  • A bachelor's degree in accounting or similar field is required and a CPA is preferred
  • Minimum of 3 years of experience in accounting (preferably nonprofit accounting), or a closely related area
  • A strong understanding of accounting concepts and principles
  • Ability to proactively anticipate and solve problems
  • Extraordinary work ethic and attention to detail
  • Ability to handle and complete efficiently and effectively multiple tasks and assignments on tight deadlines
  • Excellent analytic, organizational, communication (both written and verbal) and interpersonal skills
  • Appreciation of the importance of a collegial work environment
  • High degree of competency in the Office suite of products, particularly Excel and Word

The Foundation is an equal opportunity employer that offers a competitive salary, outstanding benefits, and excellent working conditions.

Contact Information

Qualified candidates should submit a resume, cover letter, and salary requirements to:  Grant Account.  We will consider each response carefully, but only contact those individuals we feel are most qualified for the position.